NTISthis.com

Evidence Guide: TLIP2032 - Maintain petty cash account

Student: __________________________________________________

Signature: _________________________________________________

Tips for gathering evidence to demonstrate your skills

The important thing to remember when gathering evidence is that the more evidence the better - that is, the more evidence you gather to demonstrate your skills, the more confident an assessor can be that you have learned the skills not just at one point in time, but are continuing to apply and develop those skills (as opposed to just learning for the test!). Furthermore, one piece of evidence that you collect will not usualy demonstrate all the required criteria for a unit of competency, whereas multiple overlapping pieces of evidence will usually do the trick!

From the Wiki University

 

TLIP2032 - Maintain petty cash account

What evidence can you provide to prove your understanding of each of the following citeria?

Prepare petty cash documentation

  1. Requests for petty cash advances are validated and required vouchers are prepared
  2. Petty cash claims are validated and attached receipts are checked
  3. Before processing, claim documentation is prepared and checked for accuracy
  4. Claims and vouchers are presented to nominated person/section for checking and approval appropriate to workplace limits
  5. Irregularities are noted and referred to nominated person/section for resolution
  6. Details of claims and vouchers are recorded to enable tracing and balancing of cash holding
Requests for petty cash advances are validated and required vouchers are prepared

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Petty cash claims are validated and attached receipts are checked

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Before processing, claim documentation is prepared and checked for accuracy

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Claims and vouchers are presented to nominated person/section for checking and approval appropriate to workplace limits

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Irregularities are noted and referred to nominated person/section for resolution

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Details of claims and vouchers are recorded to enable tracing and balancing of cash holding

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Conduct cash transactions

  1. Petty cash is provided against claims and vouchers from cash holding
  2. Petty cash returns are secured and return receipts are provided
  3. Petty cash returns are documented to enable tracing and balancing of cash holding
  4. Documented transactions are reconciled against cash held
  5. Cash is drawn to maintain a balance appropriate to normal transaction levels in accordance with workplace procedures
  6. Cash is secured in accordance with workplace security requirements
Petty cash is provided against claims and vouchers from cash holding

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Petty cash returns are secured and return receipts are provided

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Petty cash returns are documented to enable tracing and balancing of cash holding

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Documented transactions are reconciled against cash held

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Cash is drawn to maintain a balance appropriate to normal transaction levels in accordance with workplace procedures

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Cash is secured in accordance with workplace security requirements

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Assessed

Teacher: ___________________________________ Date: _________

Signature: ________________________________________________

Comments:

 

 

 

 

 

 

 

 

Instructions to Assessors

Evidence Guide

ELEMENTS

PERFORMANCE CRITERIA

Elements describe the essential outcomes.

Performance criteria describe the performance needed to demonstrate achievement of the element.

1

Prepare petty cash documentation

1.1

Requests for petty cash advances are validated and required vouchers are prepared

1.2

Petty cash claims are validated and attached receipts are checked

1.3

Before processing, claim documentation is prepared and checked for accuracy

1.4

Claims and vouchers are presented to nominated person/section for checking and approval appropriate to workplace limits

1.5

Irregularities are noted and referred to nominated person/section for resolution

1.6

Details of claims and vouchers are recorded to enable tracing and balancing of cash holding

2

Conduct cash transactions

2.1

Petty cash is provided against claims and vouchers from cash holding

2.2

Petty cash returns are secured and return receipts are provided

2.3

Petty cash returns are documented to enable tracing and balancing of cash holding

2.4

Documented transactions are reconciled against cash held

2.5

Cash is drawn to maintain a balance appropriate to normal transaction levels in accordance with workplace procedures

2.6

Cash is secured in accordance with workplace security requirements

Required Skills and Knowledge

ELEMENTS

PERFORMANCE CRITERIA

Elements describe the essential outcomes.

Performance criteria describe the performance needed to demonstrate achievement of the element.

1

Prepare petty cash documentation

1.1

Requests for petty cash advances are validated and required vouchers are prepared

1.2

Petty cash claims are validated and attached receipts are checked

1.3

Before processing, claim documentation is prepared and checked for accuracy

1.4

Claims and vouchers are presented to nominated person/section for checking and approval appropriate to workplace limits

1.5

Irregularities are noted and referred to nominated person/section for resolution

1.6

Details of claims and vouchers are recorded to enable tracing and balancing of cash holding

2

Conduct cash transactions

2.1

Petty cash is provided against claims and vouchers from cash holding

2.2

Petty cash returns are secured and return receipts are provided

2.3

Petty cash returns are documented to enable tracing and balancing of cash holding

2.4

Documented transactions are reconciled against cash held

2.5

Cash is drawn to maintain a balance appropriate to normal transaction levels in accordance with workplace procedures

2.6

Cash is secured in accordance with workplace security requirements

Evidence required to demonstrate competence in this unit must be relevant to and satisfy all of the requirements of the elements and performance criteria on at least one occasion and include:

adapting to differences in equipment in accordance with standard operating procedures

applying relevant legislation and workplace procedures

communicating and negotiating effectively with others when maintaining petty cash accounts

completing documentation related to petty cash accounts

interpreting and following operational instructions and prioritising work

monitoring work activities in terms of planned schedule

reading and interpreting instructions and procedures relevant to petty cash accounts

reporting and/or rectifying identified problems promptly, in accordance with regulatory requirements and workplace procedures

selecting and using relevant computer, communications and office equipment

working collaboratively with others when maintaining petty cash accounts

working systematically with required attention to detail.

Evidence required to demonstrate competence in this unit must be relevant to and satisfy all of the requirements of the elements and performance criteria and include knowledge of:

codes of practice and regulations relevant to maintaining petty cash accounts

documentation requirements for maintaining petty cash accounts

focus of operation of work systems, equipment, management and site operating systems for maintaining petty cash accounts

instruments of payment including letters of credit, cheques, promissory notes, bank drafts

problems that may occur when maintaining petty cash accounts and appropriate action that can be taken to resolve these problems

workplace procedures and policies for maintaining petty cash accounts.

Range Statement

Range is restricted to essential operating conditions and any other variables essential to the work environment.

Non-essential conditions can be found in the Companion Volume Implementation Guide.